Mobile Invoicing Apps Speed Up the Payment Process

With small business owners increasingly spending more and more of their time out of the office, being able to manage different elements of the payment process remotely can provide important advantages in getting paid quickly.

To help small business owners start the process, a range of mobile invoicing applications have been developed that allow you to generate and submit customer invoices directly from a smartphone or tablet device. In addition to being able to generate an invoice immediately after a product is sold or a service is provided, mobile invoicing applications can save you time by allowing you to create invoices remotely without having to wait until you are at your laptop or have web access to prepare an invoice.

Billing on the Go

The first, and perhaps most attractive, advantage of online mobile invoicing apps is the ability to generate an invoice as work is completed or while you’re meeting with a client or prospect. Similarly, being able to provide an estimate while you’re still on the scene shows a high degree of responsiveness and makes a favorable impression with your new customer.

Being able to create an invoice from your handset and submit it electronically is typically more convenient for you and your customer than relying on a paper invoice and waiting for a check to arrive in the mail.

For businesses with of repeat customers, smartphone and tablet invoicing software allows you to create custom templates so you don’t have to reenter the same customer data repeatedly. In most cases, you can use a menu to enter customer data, update the products or services and the amount due, and submit the invoice electronically.

Remote Services

Mobile invoicing applications have established an initial niche with small businesses that provide services in the field, such as repair technicians, contractors and other companies that usually operate outside of a fixed location.

With some applications, a team member can prepare an invoice directly in the field, and hand the tablet to a customer for an electronic signature. Some applications allow you to also take a picture of the customer’s check so you can deposit it check remotely, allowing you to complete the payment process in one transaction.

The power and convenience of being able to generate invoices directly on a mobile device have led to an expansion of mobile invoicing apps to professional services providers as well.

In addition to broad-based mobile invoicing applications suitable for many companies, a number of applications have been developed for specific industries or demographic groups (such as solo legal professionals or Spanish-speaking business owners).

Another helpful advantage of mobile invoicing is that many applications have ties to web-based invoicing and financial management applications including online banking services, as well as applications such as QuickBooks, Freshbooks or other applications and services.

This helps reduce administrative overhead by allowing business owners to enter an invoice directly onto a handset, submitted it electronically, and have the receivable data automatically transmitted to their preferred financial management application.

Many applications will also import information from financial software to allow business owners to check on their company’s finances and to monitor cash flow remotely.

Applications are available for leading smartphone and tablet platforms, with most exchanging data with desktop or web based financial management tools.

Do you use Mobile Invoicing Apps for your Small Business? Have you considered using these apps to make work more convenient and effective? Leave a comment below and share your thoughts.

Susan Wilson Solovic is an award-winning entrepreneur and journalist, author of three best-selling books, multi-media personality and contributor to ABC News and other outlets, public speaker and attorney. AT&T has sponsored this blog post.

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